Position: Development & Membership Coordinator
Reports to: Development & Membership Director
Employment Type: Full Time (40 hours per week), non-exempt
Compensation: $20 per hour DOE, plus excellent benefit package including medical and dental insurance, PTO, retirement plan with company match up to 3%, and Employee Assistance Program.
Please submit your cover letter and resume to firstname.lastname@example.org. Please include “Development & Membership Coordinator” in the subject line. No phone calls, please.
Application Deadline: August 22, 2022
Qualified candidate must complete background check prior to hiring.
ABOUT PITTOCK MANSION:
Pittock Mansion is a 1914 historic house museum, operated by the Pittock Mansion Society. The premises include the mansion, the Gate Lodge and the Garage with beautiful gardens adjacent to the Pittock Vista Point. The mission of the organization is to inspire understanding and stewardship of Portland history through Pittock Mansion, its collections, and programs. Having grown to well over 100,000 annual visitors in recent years, Pittock Mansion is one of the top tourist destinations in Portland.
Under the supervision of the Development and Membership Director, the Development and Membership Coordinator will assist with the coordination of Pittock Mansion’s development department and membership activities, including donor and special events. The Development and Membership Coordinator will maintain the Mansion’s donor database, accurately process all gifts and assist in other strategic development growth activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
Collection, data entry and maintenance of patron information in organization’s database
Maintenance of all patron database information
Processing of donations and membership dues
Coordination of all acknowledgement correspondence for gifts and memberships
Preparation of membership welcome, reinstatement and benefit packages
Coordination of printing and mailing activities for membership and development
Coordination of corporate membership events (approximately ten per year with expected growth)
Prepare reports as needed for membership and development activities
Coordination of event invitation lists for development receptions and member events
Support and coordination of grant program
Support and attend all development and membership events including weekends and evenings.
Additional duties as deemed necessary by management
QUALIFICATIONS, EDUCATION AND SKILLS REQUIREMENTS:
Bachelor’s degree preferred
One to three years of relevant experience
Strong organizational skills and attention to detail
High level of comfort with database systems
Professional manner and appearance
Record of dependability, timeliness and good attendance
Effective written, oral and interpersonal communication skills
Proficient in PC-based Microsoft Word and Excel
Prior fundraising event experience is helpful
Flexibility and resilience to change
PHYSICAL ACTIVITIES/ENVIRONMENTAL CONDITIONS
Light to medium work that includes moving objects up to 30 pounds
Position may require remaining in a stationary position, often standing or sitting for prolonged periods
Position may require repeating motions that may include arms, wrists, hands, and/or fingers
Workstations may not be in a climate-controlled environment
Wearing of personal protective equipment (e.g., face covering, gloves) may be required.
Pittock Mansion Society is committed to a work environment in which all individuals are treated with dignity and respect. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discrimination practices.
At Pittock Mansion Society we take the health and welfare of all our staff very seriously. For this reason, Pittock Mansion Society’s policy requires all new hires to be fully vaccinated against COVID-19 as of their start date. This requirement is a condition of employment. You will have an opportunity to request a reasonable accommodation if you are unable to receive the vaccine due to a disability, serious medical condition, or your sincerely held religious beliefs.