Pittock Mansion seeks Part-Time Visitor Services RepresentativeSeptember 30, 2015
Pittock Mansion seeks Part Time Visitor Services Representative to act as ambassador of our mission – sell admission, membership and store items, respond to phone inquiries, maintain the visual integrity and security of the museum and store, and staff evening events. To apply, please email cover letter and resume to email@example.com or fax to 503.823.3626. NO PHONE CALLS PLEASE.
POSITION: Visitor Services Representative
REPORTS TO: Associate Director
- Greet and interact with visitors, volunteers, and delivery people
- Answer phones, respond to callers requests, and refer calls
- Sell admission, membership, and store items
- Follow sound cash-handling practices
- Follow daily tour schedule
- Turn on lights, place ropes and runners, and generally prepare the Mansion for public use before opening
- Maintain the visual integrity and security of the museum and store throughout the day
- Secure the Mansion, Gate Lodge, Ticketing Bay, and Museum Store including seeing that all doors and windows are locked and alarms are activated at closing time
- Facilitate school tours and use of the museum for evening events as scheduled
- Carry out other duties as assigned
- High level of customer service
- Ability to interact with public, staff, and volunteers as a team member
- Professional manner and appearance
- Strong communication skills
- Attention to detail
- Record of dependability, timeliness, and good attendance
- Dependable transportation
- Ability to lift 30 lbs.
- Strong retail sales skills a plus
- Some college or 4-year degree preferred
Pittock Mansion seeks a Part Time Accounting SpecialistSeptember 23, 2015
Pittock Mansion is seeking a Part Time Accounting Specialist to process and monitor day to day financial transactions, including AP, AR, daily cash reconciliation, transactional reconciliation and preparing necessary financial reports. Position is part time at 24 hours. Please submit cover letter and résumé to firstname.lastname@example.org. No phone calls please.
POSITION: Accounting Specialist
REPORTS TO: Executive Director
The Accounting Specialist monitors and processes day to day financial transactions and procedures.
- Accurately and promptly record all invoices and receipts to ensure timely processing and payment of all accounts payable including company credit card and petty cash reimbursements.
- Process, record and reconcile all income, including daily receipts from admissions and store revenues.
- In coordination with Development Manager, review and reconcile monthly donor and membership transactions.
- In coordination with ED, Manager of Administration and Board Treasurer, gather, reconcile and process all necessary reports and reconciliations for month-end, quarter-end and year-end reconciliation and reporting.
- Work with ED and Finance Committee to develop budgets and track actual performance throughout the fiscal year.
- In coordination with ED and Board Treasurer, gather essential documentation and records for annual filing of Form 990.
- Maintain historical records in keeping with the organizations Document Retention Policy.
- Administrative duties as deemed necessary by ED.
- Exceptional organizational skills and attention to detail.
- Proficient in QuickBooks Accounting Software.
- Non-profit bookkeeping experience preferred.
- Professional manner and appearance.
- Record of dependability, timeliness and good attendance.
- Effective communication skills.
- Reliable transportation.
- 2 years accounting related coursework and 2-4 years experience in a related field. An equivalent combination of experience, training and education will be considered.
- Qualified candidates must complete background check prior to offer of employment.
Remembering a Historic StormSeptember 23, 2015
Pittock Mansion may owe its existence today to a storm that nearly dealt it a fatal blow.
On October 12, 1962, hurricane-force winds from the now-infamous Columbus Day Storm tore through Oregon, Washington, and Northern California, knocking down power lines, uprooting trees, and sending debris flying.
Portland experienced wind gusts up to 120 miles per hour. Power went out across the city and telecommunications went silent. Across the Pacific Northwest, 46 lives were lost and billions of dollars of damage was done.
Pittock Mansion was just one of many buildings found ravaged after the wind stopped howling.
By the time the Columbus Day Storm hit Portland in 1962, Pittock Mansion had been vacant for several years. Peter Gantenbein, Henry and Georgiana’s grandson, was the only occupant of Pittock Mansion after over 40 years of housing a large, active family. Finding the grandiose home difficult to maintain, Peter moved out in 1958 and put Pittock Mansion on the market but was unable to find a buyer.
The unoccupied mansion suffered extensive damage during the storm. High winds blew off one-third of the ceramic roof tiles, shattered windows, and toppled giant Douglas Fir trees across the estate.
No repairs were made to Pittock Mansion after the storm, and the damaged, vacant house sat exposed to the elements for the next 18 months, resulting in water damage throughout the home.
On January 31, 1964, The Portland Reporter ran an article complete with full page photos to warn the public of developers’ plans to purchase and raze Pittock Mansion to replace it with a subdivision. Outraged, Portlanders launched a grassroots fundraising campaign to save Pittock Mansion. After months of activism and $67,500 in funds raised by citizens, the City of Portland purchased the estate for $225,000.
Repairs and restoration to the wind- and water-damaged estate took 15 months. Workers fixed broken windows and replaced missing roof tiles. They replastered walls and ceilings and flattened warped wooden floors. Original craftsmen, such as light fixture designer Frederick Baker, returned to help.
On June 4, 1965, a restored Pittock Mansion opened to the public as a historic house museum.
Had the cruel Columbus Day Storm not threatened Pittock Mansion’s presence, the house may have sat vacant and forgotten for many more years. The carnage of the storm set off a chain reaction, threatening this piece of Portland history and then emboldening Portland’s citizens to stand together and preserve Pittock Mansion.
Pittock Mansion seeks a Part Time CustodianSeptember 23, 2015
Pittock Mansion is seeking a Part Time Custodian to join the custodial team who attend to the day-to-day cleaning in the Mansion, Museum Store, Ticketing Bay, Gate Lodge and public restrooms, including floor care, glass care, vacuuming, detailed cleaning, dusting and emptying trash. In addition to the daily cleaning, there is a periodic maintenance schedule and additional tasks, as deemed necessary by the supervisor. This is an early morning shift, currently 5 a.m.-10 a.m. 4 days a week, including at least one weekend day. Starting wage is $13/hour. Please submit a cover letter and résumé to email@example.com. No phone calls please.
The Custodian performs the general maintenance of the Mansion and Museum outbuildings.
REPORTS TO: Manager of Administration
- Perform day-to-day cleaning in the Mansion, Museum Store, Ticketing Bay, Gate Lodge and public restrooms, including floor care, glass care, vacuuming, detailed cleaning, dusting and emptying trash. Detailed Cleaning includes, for example, ledges, moldings & wainscot, architectural detail, Fireplace Mantles, and some fixtures.
- Maintaining cleanliness of outdoor terraces and drains.
- Follow periodic maintenance schedule.
- Replace light bulbs as needed.
- Perform annual close period (January) maintenance and deep cleaning, including strip, buff and wax, floors as directed
- Inspect buildings for cleanliness and needed repairs.
- Maintain order and cleanliness of furnace rooms, supplies storage, tools and equipment.
- Assure recycling is maintained and out on time for pick-up.
- Prepare for and assist with Holiday decoration as needed.
- Follow sound safety practices.
- Other duties as needed or assigned.
- 1-2 years of custodial experience required, preferably in a historic building.
- Demonstrated knowledge of general cleaning practices and equipment.
- Awareness of the need to maintain 100-year old buildings in keeping with their historic integrity, while at the same time prolonging their longevity.
- Demonstrated knowledge of cleaning techniques, materials and equipment, including maintaining wood, marble and marmoleum flooring.
- Ability to operate a buffer, as well as other power and hand tools as needed.
- Physical strength, stamina and coordination to perform job tasks.
- Ability to lift 50 lbs, climb stairs often and operate 1914 elevator.
- Ability to perform duties in a safe manner and work effectively and courteously with staff, volunteers and public.
- Ability to work independently and as part of a team.
- Flexibility, dependability, professionalism and a positive attitude.
- Qualified candidates must complete background check prior to offer of employment.
- Valid driver’s license and dependable transportation.
Architectural Analysis Leads to Unexpected DiscoveryAugust 3, 2015
We just found out something new about 100-year-old Pittock Mansion!
Recently Pittock Mansion commissioned Architectural Resources Group, LLC (ARG) to conduct a detailed survey of the mansion’s current preservation needs and priorities. From tile roof to basement, ARG’s specialists gathered information on the current state of the structure. ARG explored the mansion’s many crawlspaces, utility rooms, and the expansive attic. Some investigations required controlled removal of sections of pipe or cuts into the walls to gather information.
Historic documentation about the construction of Pittock Mansion is incomplete. Ambiguity in original building plans led us to believe that nearly 2-foot-thick concrete walls support the home’s sandstone veneer.
ARG’s probes discovered otherwise. The mansion’s basement level is indeed constructed of concrete, but the exterior walls of the top 3 levels are brick masonry – a secret the mansion has kept for a century!
This discovery affects the preservation recommendations ARG will make. ARG’s full report will be completed and presented to the Board in September.
As a window into this unexpected find, a test hole showing the brick and tile wall interior, has been left open in the Kitchen to educate visitors about the many surprises and challenges of historic preservation.